The CCSD Codes have been updated to include changes made in Bulletin 0038.

Additional forms have also been added into the Online Form Library. These include:

• Beacon Hospital Radiology Request Form
• Bridgend & District NHS Trust Notification of Change From Private Patient Status
  
• BMI Clementine Churchill Inpatient Booking Form
  
• BMI Clementine Churchill Scoliosis Booking Form
  
• BMI Saxon Clinic Imaging Request Form
  
• BMI Werndale Hospital - Booking Form
  
• BMI Werndale Hospital - Imaging Request
  
• Bro Morgannwg NHS Trust Nuclear Medicine Request
  
• Bro Morgannwg NHS Trust MRI Request
  
• Bro Morgannwg NHS Trust CT Request
  
• Bro Morgannwg NHS Trust Ultrasound Request
  
• Bro Morgannwg NHS Trust General Radiology Request
  
• Nuffield Woking Request For Cardiology Investigations
  
• Swansea NHS Trust Lithotripsy Nursing Protocol
  
• Vale Healthcare Statement of Patient Consent
  
• Vale Healthcare Discharge Proforma
  
• Vale Healthcare Referral Form
  
• Vale Healthcare Imaging Referral Form
  

Normally, when a payment is received (either from an invoice or from Additional Income) it is added to the "Paying In Book" so that it can be added to a paying in slip and banked. It is now possible to set certain payment types so that when payments are received they skip the Paying In Book section and are added directly to a pre-selected bank statement. This is of particular use for payment types such as BACS transfers. This facility can be enabled by going into "Misc, Look-up Table Maintenance, Accounts, Payment Methods", ticking the "AutoBank" option next to the required payment method. You can also select a default bank account for each payment method. If no bank account is selected, you will be able to specify the account at the time the payment is received.

New security levels have been added to the "Misc, Users, Security Setup" screen to allow access to be restricted to "Add/Amend Stock", "Adjust Stock Levels", and "Receive Stock".

When using the "View Letter" option (within Previous Correspondence), you can now select a different printer before printing.

The CCSD Codes have been updated to include changes made in Bulletin 0037.

Practice Manager's new "E-Fax" service allows you to send documents to any fax machine in the world without the need for additional software, phone lines, etc. By selecting the "E-Fax" option from the "Previous Letters" screen, any selected documents can be sent via the internet to any normal fax machine, including an optional cover-sheet. The cost of this service is based on the number of pages to be transmitted and the destination phone number, and uses the same system of Credits as used for other DGL services (SMS text messages, postcode/address lookups, etc).

E-Faxes to UK (non-premium) numbers, USA, Canada, Australia, New Zealand, France, Germany and Spain cost just one credit per page. Faxes to Greece and Poland cost 2 credits per page. Faxes to the rest of the world are 5 credits per page. Faxes sent to premium rate numbers (0871, 09xx, etc,) are significantly higher. The total cost (in Credits) is always shown prior to sending. [prices correct at time of writing.]

The status of sent E-Faxes, along with the number of pages sent / credits uses / etc can be monitored via reports in the "Misc \ E-Fax \ Reports" menu.

All of Practice Manager's pop-up dialogue boxes (those messages that ask you to select Yes/No, OK/Cancel, etc) have been updated to make them larger, brighter, and therefore clearer and easier to read.

The Norwich Union Fee Schedule has been updated to include recently added procedure codes and alterations.

Additional forms have also been added into the Online Form Library. These include:

• Aspen Healthcare In-Patient Booking Form
• BMI Clementine Churchill Imaging Request Form
• BMI Princess Margaret Patient Booking Form
• HCA Princess Grace Radiology Request Form (updated version)
• HCA Princess Grace Clinical Booking Information Form (updated version)
• HCA Princess Grace Gastroenterology Procedure Form
• HCA Princess Grace Gastroscopy Request Form
• King's College Hospital (Guthrie Clinic) Inpatient Reservation Form
• London Bridge Hospital Outpatient Diagnostic Imaging Request Form
• London Clinic Cardiology Request
• Oxford Radcliffe NHS Trust - Private Booking Form
  

When allocating a payment against an outstanding invoice, if you are receiving more than the outstanding amount you now have the choice of recording the over-payment as a deposit, or recording it against the invoice so that the invoice is in credit.

When printing patient notes, the following changes have been made:

• The printed notes now include the name of the specialist for each note, and the category of the note.
  
• When using the "Print All" button, only the notes currently listed in the grid are included. This allows you to apply filters etc to the list (such as only showing notes with a category of "Clinical Note") and then only print out the notes matching your selection.
  
• If a note is flagged as "significant", it is printed with an asterisk next to the date.
  

When using the "Export To Outlook" button on the Clinic List screen (to copy appointment details across to Microsoft Outlook), you can now select which diary within Outlook you want to export to. You can export to any diary stored on your computer.

The "Patients Not To Remind" screen has been re-designed to be larger and clearer than before. The list of patients now also shows their patient number and DOB.

When viewing a patient's photos there is now an "Export Photos" option which allows you to save the photos as standard Windows files to any location, such as USB drives, etc. This can be of use if you wish to make use of the photos within other software, such as PowerPoint presentations.

The "More" button to the right of "Salutation" now shows in blue if the current patient has additional salutation details recorded (ie, over-ride form of address, etc)

Right-clicking on any entry in the Detailed Statement now gives you options to view additional information relating to the selected item. Depending on the type of item selected, options to view, add or delete are given.

When the Web Booking system is being used by GPs or Solicitors to book appointments for their patients/clients, the wording of the confirmation message can now be customised. For example, a message could be shown asking them to confirm the appointment in writing.

The CCSD Codes have been updated to include changes made in Bulletin 0036.

Additional forms have also been added into the Online Form Library. These include:

• BMI Lincoln Booking Form (Revised version)
  
• BMI Princess Margaret Imaging Request Form
  
• BMI Runnymede Pathology Request Form
  
• Cadogan Clinic Inpatient Booking Form
  
• Galway Clinic Pathology Request Form
  
• Nuffield Woking Pathology Form
  
• The Pavilion Clinic Radiology Request Form
  

When searching for a patient, the "Search By" button now has options to search by Town and Email address.

The "Additional Income Report" now has an "Add" button, allowing you to record new entries without having to go back to the main menu.

When searching for the correct patient within the Multiple Payment screen, there is now a tick-box to specify if you want to "Only show debtors". If ticked, only patients with negative balances will be listed. Untick this box to list all
patients regardless of account balance.

If an Insurer is re-claiming money that they have previously paid for an invoice and re-using that money to pay a different invoice, you can now record a negative payment against the original invoice (effectively reversing the original payment, causing that invoice to become outstanding again) and can then re-assign the money to another invoice.

The layout of this report has been improved so that long solicitor reference numbers can now be printed correctly.

DGL has now successfully completed its trial phase of providing integrated links between Practice Manager and carefully selected partner Transcription Bureaus. This allows you to dictate into Practice Manager (or digital dictation device), and have the dictation automatically submitted to one of our partner bureaus for transcription. Practice Manager can then check on the progress of the transcription, and when complete automatically retrieves the text and insert it into the correct letter template ready for final proof reading and printing. The service is charged on a competitive "per-line" basis, with no minimum commitment and no contracts.

Please contact DGL Sales for further information.

The CCSD Codes have been updated to include changes made in Bulletin 0035.

The "Detailed Clinic List" printout now includes the patient's Insurance Membership Number.

Emailled Clinic Lists are now attached as PDF format files, making them accessible to a wider range of recipients. If you require them to be sent in the older RTF format, you can specify this via the Clinic Preferences screen.

When amending an appointment, you now have the option to print an appointment letter containing the new appointment details. This works in the same way as when printing an appointment letter for a new appointment.

Additional forms have also been added into the Online Form Library. These include:

• BMI Clementine Churchill - Spinal Care Booking Form (Revised)
  
• Paragon Suite Booking Form
  
• Portland COPD Request
  
• Portland Open MRI Request
  
• The London Clinic Imaging Request
  
• The Pavilion Clinic Registration Form
  
• Spire Booking Form (now prints entire form onto plain paper)
  
• Spire Cambridge Lea Fixed Price Package Form
  
• Spire Thames Valley Hospital Booking Form
  
• Spire Leicester Booking Form
  
• Wimbledon Clinics Request for CT, MRI and X-Ray
  
• 126 Harley Street Diagnostic Radiology Request
  
• 136 Harley Street Radiology Request (Lodestone)

A new facility has been added so that whenever a new Theatre List booking is made, a letter can be generated to accompany it. This can be enabled/disabled via "Misc / Preferences / Diary Preferences / Theatre List Preferences" screen. You can also use the same screen to select what type of letter to generate.

The "Patient Details" screen now shows the date of the next Theatre Appointment in the "Visits" section. Clicking the calendar icon to the right of the Theatre date will show a list of all theatre bookings for the current patient.

When requesting Lab Tests, you now have to option to print labels to accompany the request (showing the patient name, requesting doctor's reference code and the request reference number. This option only applies if you have a label printer attached.

The "Test Results" section of the EPR screen is now split to show both test results received and those that have been requested.

Both the "Review Lab Results" and the "Lab Results Due" screens now have "Show/Hide" buttons, allowing you to add additional columns of information onto the reports, or to remove unwanted columns. A "Save Layouts" options has also been added so that your customised screen layouts will be remembered for future use.

Printed Lab Results now use a larger font and show the patient's full name and the name of the doctor who requested the test.

Printed Lab Results now show High/Low results in bold rather than highlighted so that they are more visible when faxed.

There is now an option to "batch" prescriptions so that they can printed in one go. This can be enabled via "WP / Batch Printing". When activated, each time you request a prescription you will be given the option to print it immediately or to add it to the batch to be printed later.

The "Paying In Book" screen now has an option to only show payments that YOU received (ie, payments recorded using your user name). This makes it easier for practices which may be split across more than one site, where a member of staff at each site may look after all payments/banking for that site, or on Group Systems where different members of staff look after the payments/banking for their own Consultants.

The "Resource Booking Report" now includes the total resource booking time on each page.

The "Insurance Company Directory Report" now has a Show/Hide button, allowing you to add additional columns of information. In particular, you can add a "Charge Band" column, allowing you to report/see which charge band each insurer is set to.

In "Transcribe Letters", if a dictation has been marked to be transcribed by the secretary, you can now over-ride this and sent it to the Transcription Bureau instead.

The CCSD Codes have been updated to include changes made in Bulletin 0034.

This new report, accessed from the "Patients, Correspondence" menu, allows you to view all correspondence within a FlexiReport, and both view and change the "Status" of each document. For example, a Consultant could view all documents marked as "Awaiting Review", view each of the letters, and mark them as "Awaiting Printing". A Secretary could them select all of the letters which have been reviewed, print them, and mark them as "Completed". Scanned documents are also included.

Each document in the report will show the date on which the document was created, its current "Status", the patient name that it relates to, and what type of letter it actually is. Additional details, such as the date dictated, who typed it, etc are also shown.

You can filter the report to only include documents with a particular status using the "Status" selection box at the bottom of the screen. For example, selecting "Awaiting Review" will filter the report to only show documents which are waiting to be reviewed.

Once a document has been highlighted (by clicking it) you can use the "E-Mail", "Edit", "Print" and "View" buttons to select the required action.

Multiple document documents can be selected by holding down the CTRL key and clicking each document in turn. The "Print" and "E-mail" buttons will then process all selected documents in one go.

The status of a document can be changed by clicking into the "Status" box of the required document and selecting a new status from the drop-down list.

It is now possible to load a scanned copy of a signature against each user and/or each specialist. The relevant signatures can then inserted into letter templates using either the {User Signature} or {Specialist Signature} field codes.

The scanned signature should be saved as a JPG format file and cropped to only include the signature with as little "white space" as possible. DGL Customer Support can help you achieve this. It can then be loaded into Practice Manager either via the "Misc, Preferences, Users, Edit User" screen, or via the "Specialist Directory" screen.

When using the Secure Email facility, there is now a tick-box for "Pre-Arranged Password?". If selected, you can enter an encryption password which you have already pre-arranged with the recipient without having to notify them by SMS text.

The "Hospital Directory" now has a tick-box to denote whether each hospital is a valid locations for appointments or not. When making an appointment, hospitals not marked as being valid locations will not be included on the selection list.

When scanning letters or imported scanned documents into Practice Manager, you can now set a "Status" of the scan, such as "To Be Reviewed". You can also use the "Notify" option to send a message to another user regarding the scan. When they see the message, they have an option to view the scan. The "status" of scanned documents can be tracked using the Correspondence By Status Report, as described above.

The Supplier Directory can now store a web-site for each supplier. When double-clicked, the website is opened in you default browser.

An email icons has also been added, allowing you to generate an email to the address recorded in the "Email" field.

Additional fields can now be added to the Appointment Analysis Report, including "Address" (Which includes the entire address as a single item), "TelNos" (which shows all telephone numbers as a single item) and "Email".

A new option has been added into the "Patient Preferences Screen" to allow you to select which fields are visible in the "Additional Info" section of the Patient Details screen. This allows you to remove fields which are not appropriate for your Practice.

In "Transcribe Letters", if a dictation has been marked to be transcribed by the secretary, you can now over-ride this and sent it to the Transcription Bureau instead.

The CCSD Codes have been updated to include changes made in Bulletin 0033.

When recording Visual Acuity into the Ophthalmic EPR screens, you can now record the type of chart used for the measurement. (LogMar, Snellen, Crowded LogMar, Single LogMar, Cardiff card, etc).

When viewing the list of Visual Acuity results, the grid is automatically scrolled to the most recent entry.

Distance reading scores for "3 meters" have been added.

The time taken to download the on-line form library from the internet has been greatly improved. Additional forms have also been added into the Online Form Library. These include:

• St Mary's NHS - Lindo Wing Private Patient Booking Form
  
• Cigna Mental Health Programme Admission Form
  
• Cigna Mental Health Intensive Outpatient Care Form
  
• Wide Open MRI Request Form (MedTel)
  
• Alliance Medical - MRI, CT, X-Ray, Ultrasound Request Form
  
• Alliance Medical - CT / PET Request Form
  
• Weybridge Diagnostic Centre Imaging Request
  
• HCA Portland Hospital Obstetric Booking Form
  
• NTPF Outpatient Discharge Summary
  
• NTPF Discharge Summary
  
• The Princess Grace Radiology Request Form
  
• BMI Mount Alvernia Imaging Request Form
  
• Royal Surrey County Hospital CT Scanner Form
  
• Frimley Park Scanning Centre CT/MRI Request Form
  
• Imaging Request Form - Lodestone Guildford Diagnostic Imaging Centre
  
• PET/CT Imaging Request - Lodestone Guildford Diagnostic Imaging Centre
  

When using the "Preview" facility within the Previous Letters screen (to show the content of the highlighted document to the right of the list of letters), you can now adjust the size of the preview window by dragging the separator bar between the list and the preview panel. When adjusted, the size of the preview content adjusts accordingly. The position of the separator bar is automatically remembered for future use. This facility is especially useful if running on a wide-screen monitor.

The same functionality also applies to the "Summary" section of the Electronic Patient Record screen.

When using the "View Batch" option to see the list of documents in a batch waiting the be printed, the screen is now a FlexiReport. This allows you to filter the batch by User, Specialist, etc, and only print the content that applies to you. Additionally, you can also change the number of copies for each item in the batch if required.

The "GP" field on the Patient Details screen can now be set as being mandatory, meaning that all patients must have a GP recorded against them. This can be set via "Misc, Preferences, Patient Preferences".

When marking a patient as being deceased, you can now record the date of death

The "Auto Mouse Move" option, which automatically moves the mouse pointer to the
most appropriate position on-screen, has been improved to make the movement more
intuitive. If disabled, this feature can be re-enabled via Misc, Preferences, Main
Menu Preferences screen.

When running Practice Manager WITHOUT first running Microsoft Word, Practice Managed used to stop and ask "Run Word now?". Instead, Word is now started automatically.

The CCSD Codes have been updated to include changes made in Bulletin 0032.

You can now purchase additional Dictation Credits or SMS / Address Lookup Credits directly from within Practice Manager using your credit card details. Credits purchased using this method are added to your account instantly.

The Norwich Union Fee Schedule has been updated to include recently added procedur codes and alterations.

The time taken to download the on-line form library from the internet has been greatly improved. Additional forms have also been added into the Online Form Library. These include:

• HCA Portland Hospital Booking Form
  
• HCA Portland Hospital Obstetric Booking Form
  
• NTPF Outpatient Discharge Summary
  
• NTPF Discharge Summary
  
• The Princess Grace Radiology Request Form
  
• BMI Mount Alvernia Imaging Request Form
  
• Royal Surrey County Hospital CT Scanner Form
  
• Frimley Park Scanning Centre CT/MRI Request Form
  
• Imaging Request Form - Lodestone Guildford Diagnostic Imaging Centre
  
• PET/CT Imaging Request - Lodestone Guildford Diagnostic Imaging Centre
  

A new option has been added into the Correspondence menu to allow you to import multiple scanned documents, whether in PDF or in TIFF file format. This is of particular use to customer who use Canon ScanSnap scanners, which automatically scan documents into a folder on your computer.

If using the Switch converter software, you can now import Sony DVF format dictations into Practice Manager.

The CCSD Codes have been updated to include changes made in Bulletin 0031.

The "Alternative Billing Address" sections now allows you to record a separate mobile
telephone number (ie, for the parents/guardian/etc).

The time taken to download the on-line form library from the internet has been greatly improved.

Additional forms have also been added into the Online Form Library. These include:

• BMI Booking Form (Generic, as used by many BMI hospitals)
  
• BMI Clementine Churchill Spinal Care Booking Form
  
• BMI Lincoln Booking Form
  
• BMI Gerrards Cross Booking Form
  
• Spire Cambridge Lea Booking Form
  

The SMS text messaging infrastructure has been improved, meaning that the "status" of any sent messages is now updated much more quickly. Previously is may have taken a while for status changes to filter down from the mobile operator networks through to Practice Manager, where as now status changes are received almost instantly.

The SMS Status Reports now show the number of credits that each message cost, along with the total number of messages and the total number of credits.

The size of the Email address field in the Supplier Directory has been increased to allow for long email addresses.

When using the "Individual Reminder" facility, a warning is now shown if the patient or invoice selected has been marked as "Do not remind" from the "Automatic Reminders" list.

When using the "Export Clinic List" facility (to save the clinic diary into a .CSV file so that it can be imported into other software) you now have the option of including/excluding the "Date of Birth" and "NHS Number" fields.

The CCSD Codes have been updated to include changes made in Bulletin 0030.

Due to recent changes in the way in which BUPA pay varying amounts for certain ophthalmic procedures, the next time you invoice for a phakoemulsification procedure Practice Manager will ask you how much you wish to charge. Your preferred fee will then be remembered for future use.

A new "Secure Email" facility allows you to sent a document via email in an encrypted form.

The problem with traditional emails is that they pose a substantial data protection risk. Emails are passed between any number of internet servers before they reach their intended recipient, and can be intercepted at any stage along the way. There are various methods to encrypt emails, but they all either rely on both the sender and recipient having installed the same encryption software, and/or both parties agreeing on passwords prior to any mail being exchanged.

The Secure Email facility in Practice Manager gets around these problems by encrypting the attachments and then sending the corresponding password as a SMS text message to the recipient's mobile phone. In order to read the contents of the email the recipient must have both the encrypted email AND the password from the SMS text message. If the email is intercepted en-route, it is practically useless without the corresponding text message password.

Secure emails can be send either from the "Previous Letters" screen, or whilst a letter is still on-screen in Microsoft Word by clicking the "Send Secure Email" option in the DGL Toolbar.

The "Transcribe Letter" facility is now compatible with the Olympus RS USB foot pedals, such as the ones included in the Olympus AS-2300 transcription kits. This is in addition the existing compatibility with the Philips transcription pedals.

The "Dictate Letter" option in Practice Manager can now be used with a Philips SpeechMike without needing to install or configure the Philips software.

When using a Philips SpeechMike, it is no longer necessary to install and configure the SpeechApp / SpeechExec software supplied by Philips, as Practice Manager can now communicate directly with these devices.

When using a Philips SpeechMike, the "recording" light on the front of the device now flashes whilst recording is in progress.

When going into the "Transcribe Letters" list, if you are using the Transcription Bureau service you will be asked if you want to check for newly completed transcriptions from the Bureau.

Various changes have been made the Clinic Diary system, including:

• A new "Theatre List" tab has been added, allowing you to view both the Clinic List and the Theatre List from the same screen.
  
• If you add a "Theatre" session onto the Clinic List, double-clicking the session will take you to the corresponding Theatre session.
  
• You can now add Theatre sessions into the Diary Templates, thereby creating recurring theatre sessions.
  

Additional forms have been added into the Online Form Library. These include:

• BMI Mount Alvernia Patient Booking Form
  
• Royal Surrey County Hospital - Nuclear Medicine Private Referral Form
  
• Galway Clinic Booking Form
  

In the "Handwritten" section of Patient Notes, you can now "Paste" pages of hand-written notes taken on devices such as the AceCad DigiMemo.

When using Practice Manager with Microsoft Outlook 2003 or Microsoft Outlook 2007, Outlook no longer displays the "Another program is attempting to access your email" warnings.

When emailing laboratory results, the PDF file created is now in colour so that abnormal results are better highlighted.

When graphing laboratory results (ie, graphing a current test result against previous results for the same patient) the graph now shows the patient name and date of birth more prominently, along with the date of the result.

Printed Result Graphs now show the "reference range".

A new button on the Result Graph allows you to copy the graph to the Windows Clipboard, so that it can be pasted into correspondence or any other program.

You can now send SMS Text Messages which are longer than the standard 140 character. Longer messages are split into "blocks" of 140 characters, with each block being charged as one credit. The maximum size of a single message is 4 blocks.

When searching for a patient, the details shown on the Patient Search screen now include the patient's Insurance Membership Number, and their Mobile Phone number if recorded.

If running on one of the DGL Hosted Servers, or from a Terminal Services connection, when quitting out of Practice Manager you are now asked if you want to log-off your remote session.

The CCSD Codes have been updated to include changes made in Bulletin 0029.

The Patient Details screen has been re-designed to show the patient's mobile phone number more prominently. A new scroller has been added to allow you to scroll between the various contact numbers. (This is in addition to being able to view all contact numbers using the "Tel No's" tab.)

When using the "New Appt" button to make an appointment, the pop-up calendar is now colour coded to indicate which dates have availability etc.

A new option has been added to the "Correspondence" menu at the top of the Patient Details screen, allowing you to view all SMS text messages sent to a patient, and any replies they have sent.

Additional forms have been added into the Online Form Library. These include:

• Nuffield Chichester Booking Form
  
• Bon Secours Patient Booking Form
  
• Bon Secours Patient Informed Consent Form
  
• Bon Secours Osteoporosis Screening Request Form
  
• Bon Secours Urodynamic Studies Request Form
  
• Bon Secours Pathology Test Request Form
  
• Mount Carmel Patient Details Sheet
  
• Galway Clinic Radiology Request Form
  
• Merlin Park Imaging Centre Request Form
  
• The London Imaging Centre (Lister InHealth) Request Form
  
• Princess Grace Radiology Request (Mammography)
  
• Princess Grace ESWL Urology
  
• St John's Institute of Dermatology Biopsy Request for Histology

The Norwich Union Fee Schedule has been updated to include recently added procedure
codes and alterations.

The Theater List screen now allows you to set a theatre session "end time". When used in combination with the session "start time" and recording the estimated length of each patient's theatre slot, you can now view theatre availability.

When amending an in-progress invoice, clicking "Cancel" (or pressing [Escape]) now prompts you type in the word "YES" before allowing it to be deleted. This is to help prevent the invoice from being accidentally deleted. If you want to leave the invoice in-progress rather than raising it or deleting it, click "OK" followed by "Leave In-Progress".

You can now assign Analysis Codes to Consultations if required.

In addition to the existing option to "undo all reminder letters send on specified date", you now have the option to undo an individual reminder. This may be of use if you print off the automatic account reminder letters and then decide that you do not remind a particular patient yet.

Additional background images have been included so that the Practice Manager background isn't distorted when using a wide-screen monitor or a normal monitor running at a high resolution. These new background images can be selected via "Misc, Preferences, Main Menu Preferences". Click the search icon next to the background picture, and select the size that best suits your screen.

DGL are currently in the process are providing integrated links between Practice Manager and carefully selected partner Transcription Bureaus. This will allow you to dictate into Practice Manager (or digital dictation device), and have the dictation automatically submitted to one of our partner bureaus for transcription. Practice Manager can then check on the progress of the transcription, and when complete automatically retrieves the text and insert it into the correct letter template ready for final proof reading and printing. The service is charged on a competitive "per-line" basis, with no minimum charges and no contracts.

If you are interested in taking part in the trial, please contact Peter Gregory at DGL for further information.

The CCSD Codes have been updated to include changes made in Bulletin 0027.

Due to recent changes in the way in which BUPA pay varying amounts for certain ophthalmic procedures, the next time you invoice for a phakoemulsification procedure Practice Manager will ask you how much you wish to charge. Your preferred fee will then be remembered for future use.

The Online Form Library now contains 43 downloadable orthopaedic consent forms endorsed by the British Orthopaedic Association. The forms have been developed by Mr Amit Atrey, Mr Paul A Gibb, Mr Ian Leslie, Mr John Shepperd, Mr John Carvell and Mr Chinmay Gupte.

It is entirely the customers responsibility to ensure the forms are accurate and tailored to their individual practices. DGL, the BOA, the authors and the sponsors do not accept any responsibility for legal accuracy.

The Online Form Library can be accessed via "WP, Layouts, Letters", then click on the "Online Form Library" button.

A new "Waiting List" facility has been added into the "Lists" menu which allows you to create any number of different waiting lists for different services (Medical Reports, Operations, etc). You can then add patients into a waiting list, assign them a priority, and track how long they have spent waiting.

Additional forms have been added to the Online Form Library, including :

• Spire Hospitals Booking Form
• BMI Fawkham Manor Booking Form
• BMI Blackheath Reservation Form
• BMI Chelsfield Provisional Theatre Booking Form
• VHI Hospital Claim Form
• HCA London Bridge Patient Booking Form
• PPP Psychiatric Forms (Updated)
• Mcindoe Surgical Booking Form (Updated)
• Global Diagnostics Request Form (Norwich)
  

The "To-Do List" has been improved in the following ways:

• When adding a "to-do list" entry, you can now link the entry to a patient.
• When accessing a patient from the Patient Details screen, a warning will be shown if there are currently any outstanding entries on your "to-do list" for the selected patient.
• All "to-do list" entries for the selected patient can be accessed from within the Patient Details screen via the "To-Do" list option within the "Lists" menu.

When receiving money via either the "Additional Income" or "Deposit" screens, you are now forced to select a "Payment Method" from the list to ensure consistency within the Banking and Paying In Book screens.

When using the Raise In-Progress Invoices screen, the list now shows if each invoice is being sent to a third party (such as an Insurer or Solicitor)

The CCSD Codes have been updated to include changes made in Bulletin 0026.

When printing automatic patient recall letters, the letters (and any accompanying envelopes or labels) are now printed in the same order as shown on screen. This allows you to change the order of the report before printing the letters, so that the letters are either printed alphabetically, grouped by recall type, grouped by specialist, etc.

When transcribing letters using Terminal Services or DGL's Hosted Servers, the quality of the audio playback is now greatly improved. This is because the recorded dictation is now transferred across to your local computer, rather than being played back across the internet connection. This also increases the responsiveness of the transcription foot pedals. Please update the Remote Monitor utility on your local computer to be able to make use of this.

All dictated letters which are awaiting transcription are listed in the "Transcribe Letters" report. You can now right-click on any dictation and select "Email as attachment". This will create a new email message with the dictation already attached, enabling you to email it to a third part transcriptionist.

If running Practice Manager via Terminal Services or from one of DGL's Hosted Servers, the RemoteMonitor utility which runs on your local computer has been updated:
When scanning documents, you can now "crop" the image so that only the required area of the scan is stored. This makes sending the scanned image back to the Server faster, as less image has to be transferred. You can now scan paper notes into the Patient Notes screen.

As an alternative to dragging/dropping documents onto Practice Manager from external sources (ie, dragging a document from disk), you can now right-click the original document, select 'Copy', then right-click in the Practice Manager main screen and select 'Paste'. This method allows you to import documents, photos, scanned documents, dictations, etc without using drag and drop. This is especially useful when running via Terminal Services or a Hosted Server where drag/drag is not available.

You can also right-click and Paste any file into the "multimedia" section of Patient Notes. This includes documents, photos, video clips, Microsoft Journal files, etc.

Additional forms have been added to the Online Form Library, including :

• BMI Saxon Clinic Outpatient Registration Form
• Classic Dunedin Pathology Request Form
• Nuffield Bournemouth Booking Form
• BMI Harbour Booking Form
• HCA Lister Booking Form
• Beacon Hospital Consent Form
• Beacon Hospital Patient Investigations
• Beacon Hospital Cardiology Request
• Beacon Hospital Procedure Request

New research screens have been added to the online library including:

• VISA Score - Jumpers Knee

A new option has been added into "Misc, Preferences, Correspondence Preferences" which allows Word 2007 users to force all documents to be saved in Word 97 format. This ensures that the documents can be opened by older versions of Word. This is especially important to Network or Clinic Merge users, where users may be using different versions of Word on different computers.

When emailing copies of letters, Practice Manager now automatically converts the letters from Word 2007 to Word 97 format to ensure that the ecipient can open the document correctly.

Attachments can now be dragged/dropped from Outlook 2007 email messages onto the Previous Letters screen.

The CCSD Codes have been updated to include changes made in Bulletin 0026.

The "Detailed VAT Reports" have been re-designed. They are now printed in landscape format to provide more room for each entry, and include columns showing patient names for invoices and supplier names for outgoing expenses.

The time taken to generate the list of reminder letters to be sent has been significantly reduced. Also, the "Show/Hide" button now allows you to add a "Weeks" columns onto the report, showing the age of each invoice in weeks since raised.

The list of options presented to you when you right-click on an appointment from within the Clinic List now includes "Deposit" and "Club Billing".

All graphs now have the ability to change the number of columns shown per page.

When entering credit card details, a warning is now shown if card has expired. When retrieving previously stored card details, the same warning is also shown.

The CCSD Codes have been updated to include changes made in Bulletin 0025.

The VHI codes/fees have been updated to include changes to the "Schedule Of Benefits for Professional Fees July'07"

Additional research screens have been added to the on-line library of research screens for you to download. These include:

• Subjective Forearm Evaluation (for Tennis & Golfers Elbow)
• Oxford Shoulder Instability Outcome Score
• Oxford Shoulder Pain Outcome Score
• Mayo Elbow Score

The "Raise In-Progress Invoices" screen has been amended so that all currently in-progress invoices are initially unticked, to prevent them being raised by accident. A new "All" button has been added allowing you to select all invoices in one go..

The "Internet Update" process has been improved to make the downloading of updated versions more reliable.

When using the "Multiple Payment" screen to record several invoices being paid off with a single payment, there is now a new option so that you are only prompted to print a receipt for shortfall amounts. For example, when receiving a single payment from an Insurer for several patient invoices, you can send shortfall letters for those patients who require shortfall notifications without being prompted to send receipts for invoices settled in full.

The "Hospital Directory" now allows you to specify a default "charge band" for each hospital, so that the correct fee scale will automatically be applied when billing that hospital directly.

Practice Manager will now import dictations recorded in MSV format (Sony Memory Stick Compressed Voice File) and DCT format (used by the Express Dictate software for Mac/PC, Pocket Dictate voice recorder for Pocket PCs, and Palm Dictate for Palm PCs). Files in either format can either be imported using the "Import Dictation" option, or by dragging/dropping the files onto the Practice Manager Main Menu screen. Because of licensing restrictions associated with these file formats, a small 3rd party utility is required costing around $US40 (approx £20). Please contact DGL for details. (Not required if using DGL's Hosted Servers)

The CCSD Codes have been updated to include changes made in Bulletin 0024 .

Practice Manager now has a built-in spell check facility complete with a 133,000 word medical vocabulary relating to anatomy, diseases, health care and drug names.

This can be used to check the spelling within any field and can be activated by pressing the key combination [CTRL]+[ALT]+[S] at any time (however you can change the hot-key to anything you like via "Misc, Preferences, Hotkey Preferences"). Please note that this only works whilst in Practice Manager. For details of obtaining a medical spellcheck for Microsoft Word, please contact DGL Sales.